Digital Engineering processes and deliverables are becoming rooted in the delivery of large-scale projects as new government funded Smart Buildings align with the AEC industry’s global approach to Building Information Modelling (BIM). Large amounts of time, resources and finances are invested in BIM during the Construction phase, however in most cases the efforts do not transition to the Facility Operators post completion. By utilising BIM strategically in the Construction phase and considering its whole-of-life use, DE systems and platforms can be effectively used to form part of a Digital Twin Operating Platform, delivering operational efficiencies by being the central point for documentation and information.
BIM is envisioned to be used during Operations for the purposes of asset management and the planning of minor works and modifications where it will act as the glue for the formation of a Digital Twin and the “next generation” asset register, tying asset information together with CMMS fault logs, financial reporting, and lifecycle modelling, providing an unparalleled overview of the facility.
With the end of life for Maximo 7.6 fast approaching, many users are evaluating the move to Maximo Application Suite and asking themselves how we can finally leverage Maximo for the purpose of implementing a Digital Engineering Strategy for Operations. As part of this process, decisions are currently being made about the asset data that is to be imported to the new system. The challenge that organisations face is that the data from their legacy Maximo application is largely inconsistent, incomplete and may or may not meet the strategic objectives of the business nor is it capable of delivering the benefits associated with Digital Engineering.
ISO 19650 is a global standard for managing information throughout the life cycle of built assets using Building Information Modelling (BIM). According to ISO 19650, the concepts of Organisational Information Requirements (OIR) and Asset Information Requirements (AIR) are a critical step in the process and are defined as:
Organisational Information Requirements (OIR)
OIR refers to the information requirements of an organisation that are relevant to the management of its assets. It includes the strategic, operational, and managerial information needed to support decision-making and effective asset management. The OIR defines the organisation's overall information needs and provides a foundation for establishing project-specific Asset Information Requirements (AIR) and other information management processes.
Asset Information Requirements (AIR)
AIR refers to the information requirements specific to an individual asset or a group of assets. It includes the information needed to manage and operate an asset effectively throughout its lifecycle, including information related to design, construction, operation, maintenance, and disposal. The AIR is derived from the OIR and is project-specific, reflecting the information needs of a particular asset or group of assets within the context of the organisation's overall information requirements.
The OIR and AIR are closely linked in ISO 19650, with the OIR providing the broader organisational context and guiding the development of project-specific AIR. The AIR is derived from the OIR and reflects the specific information requirements of assets within a particular project or facility. The AIR serves as a basis for defining the information deliverables, data exchange requirements, and other information management processes related to the assets throughout their lifecycle, in alignment with the organisation's overall information strategy as defined by the OIR.
By effectively defining and managing the OIR and AIR, organisations can ensure that the right information is available at the right time to support decision-making, improve asset performance, and achieve successful asset management outcomes in line with the organisation's Digital Engineering goals and objectives.
Millennium Insights can assist organisations in the delivery of an OIR and AIR, setting out the managerial, commercial and technical aspects of producing asset information. This is the strategic approach to the definition, collection, management reporting and overall governance of the asset information as is necessary to support the implementation of the AM and Digital Engineering Strategy.
Our Approach to Delivering an OIR
The OIR underpins how an organisation translates data and information into decisions to support their vision, purpose, and objectives. This OIR development will ensure the “line of sight” between an organisation’s strategic objectives and their asset Information requirements. It will also govern how asset information will be collected and used. MI will work with key stakeholders in the development of the OIR which will include the following:
Information Types: The specific categories or types of information that are critical for operations. This can include data related, services, employees, finances, operations, performance metrics, and more.
Information Attributes: The specific characteristics or attributes of information that are important for the organisation. This can include accuracy, timeliness, completeness, reliability, confidentiality, and other relevant attributes that impact the quality and usability of the information.
Information Sources: The internal and external sources from which an organisation obtains the required information. This can include databases, systems, reports, external data providers, sensors, and other sources of data or information that the business relies on to meet its information needs.
Information Management: The processes and practices used to capture, store, process, analyse, and disseminate information. This can include data governance, data quality management, data integration, data storage, data security, data analytics, and other information management activities.
Information Access and Sharing: The rules, policies, and procedures governing how information is accessed, shared, and used. This can include data access controls, data sharing agreements, data sharing protocols, and other guidelines that dictate how information is managed and shared with both internal and external stakeholders.
Information Lifecycle: The stages through which information passes over its lifecycle, from creation to archival or disposal. This can include information creation, acquisition, storage, retrieval, retention, archival, and disposal processes that are defined to manage information effectively.
Organisational Information Requirements are typically defined through a process of analysing goals, objectives, processes, and information needs. It serves as a foundation for developing asset information systems, data management strategies, and information governance practices to ensure that information needs are met efficiently and effectively.
Benefits of the OIR
The development of an (OIR) offers several benefits. Some of the key benefits of having well-defined OIR include:
Improved Decision-Making: OIR helps to ensure that the right information is available to support decision-making processes. By identifying the types of information that are critical for operations and decision-making, OIR helps ensure that decision-makers have access to accurate, timely, and relevant information. This can lead to more informed and data-driven decision-making, which can improve performance and outcomes.
Enhanced Efficiency and Effectiveness: The OIR helps streamline information management processes by identifying the specific types of information needed and their attributes. This will help avoid unnecessary data collection, storage, and processing, and focus on the most relevant and valuable information. This can result in improved efficiency and effectiveness in managing information resources, reducing redundancy, and minimising information overload.
Increased Data Quality and Consistency: OIR will establish standards for data quality and consistency. By defining the attributes of information required, OIR sets expectations for data accuracy, timeliness, completeness, and reliability. This can lead to improved data quality, reducing the risks associated with poor data quality, such as errors, inconsistencies, and inaccuracies, which can impact decision-making and operations.
Enhanced Information Governance: OIR serves as a foundation for developing information governance practices. Information governance encompasses the policies, procedures, and practices used to manage information assets effectively. The OIR will establish guidelines for information access, sharing, retention, and disposal, which can improve information security, compliance, and overall governance.
Aligned IT Investments: OIR will align your Maximo investment with strategic goals and requirements. By identifying the specific types of information needed, the OIR will guide the Maximo implementation to best meet information requirements. This can ensure that Maximo can deliver value and support overall objectives.
Enhanced Stakeholder Communication: OIR can facilitate better communication and understanding among both internal and external stakeholders. By clearly defining the types of information needed and how it should be managed, the OIR can provide a common language and framework for discussing and addressing information-related needs, expectations, and requirements across different departments, teams, and roles.
Our Approach to Delivering an AIR
The AIR focuses specifically on the information requirements related to the assets. It defines the specific information that is required to manage and maintain the assets effectively, in alignment with overall information needs as defined in the OIR. The AIR includes asset-specific information, such as asset characteristics, specifications, history, maintenance schedules, performance metrics, and other relevant data.
The AIR is derived from the OIR, as it represents the subset of information needs that are specific to the assets and are aligned with the broader information requirements of the organisation. The OIR provides the context and overall guidance for defining the AIR, ensuring that the asset-related information needs are consistent with overall goals and objectives.
Once the AIR is defined, it serves as a basis for designing and implementing Maximo so that processes effectively capture, store, analyse, and manage the asset-related information. The AIR ensures that Raytheon has the necessary information available to make informed decisions about asset maintenance, repair, replacement, and other asset-related activities, leading to improved asset performance, reliability, and longevity.
The development of the AIR will include the following steps:
Define the Purpose and Scope: The first step is to clearly define the purpose and scope of the AIR. This includes identifying the specific asset or asset classes for which information requirements are being developed and defining the purpose and objectives of collecting and managing the information.
Identify Stakeholders: Identify the stakeholders who will be involved in the development and use of the asset information. This may include asset owners, operators, maintenance personnel, designers, contractors, and other relevant parties. Stakeholders may have different information needs based on their roles and responsibilities, and it's important to involve them in the development process to ensure their requirements are considered.
Define Information Requirements: Based on the purpose and scope, and in consultation with stakeholders, define the specific information requirements for the asset or asset classes. This may include technical data, documentation, drawings, specifications, maintenance schedules, operational procedures, and other relevant information. The requirements should be clear, concise, and measurable, and should align with the overall objectives of the asset and digital management strategy.
Establish Information Standards: Define the standards and formats for the information to ensure consistency, accuracy, and interoperability. This may include industry standards, company standards, and any other relevant guidelines or requirements. The information standards should be practical and achievable and should consider the available technologies and tools for managing and exchanging asset information.
Develop Information Collection and Management Procedures: Develop procedures for collecting, validating, storing, and managing the asset information. This may include procedures for data capture, data validation, data integration, data storage, data retrieval, and data sharing. The procedures should be documented, communicated to relevant stakeholders, and regularly reviewed and updated as needed.
Implement Information Management System: Configure Maximo to support the collection, storage, and retrieval of asset information. Maximo should be capable of capturing, storing, and managing the required asset information according to the defined information requirements and standards.
Monitor and Review: Regularly monitor and review the effectiveness of the AIR and the information management system. This may involve tracking the quality, accuracy, and completeness of the collected information, and reviewing the information against the defined requirements and standards. Any gaps or deficiencies should be identified and addressed in a timely manner to ensure that the asset information remains up-to-date and fit for purpose.
Update and Improve: Continuously update and improve the AIR and Maximo based on feedback from stakeholders, changes in asset requirements, technological advancements, and evolving industry standards. The AIR should be a living document that is regularly reviewed and updated to ensure that it remains relevant and effective in supporting the management of the asset information throughout its lifecycle.
MI uses these steps to develop effective Asset Information Requirements (AIR) that meet the needs of stakeholders and support the management of assets throughout their lifecycle, from design and construction to operation and maintenance.
Benefits of Developing an AIR
Developing Asset Information Requirements (AIR) will provide several benefits including:
Improved Information Management: AIR helps establish clear and consistent information requirements for assets, ensuring that relevant and accurate information is collected, stored, and managed effectively. This leads to improved information management practices, reducing the risk of data errors, inconsistencies, and redundancies. Well-managed asset information can support informed decision-making, efficient maintenance planning, and effective asset performance analysis.
Enhanced Asset Performance: AIR facilitates the collection of comprehensive and relevant information about assets, including their design, specifications, maintenance requirements, and operational procedures. This information can be used to optimise asset performance by enabling proactive maintenance planning, effective asset utilisation, and timely identification of potential issues. This can result in improved asset performance, increased uptime, reduced downtime, and extended asset lifespan.
Efficient Operations and Maintenance: AIR ensures that the necessary information is readily available for day-to-day operations and maintenance activities. This includes information related to asset configurations, maintenance procedures, spare parts, and operational requirements. Having accurate and up-to-date information at hand can streamline operations and maintenance activities, reduce downtime, and enhance overall asset reliability and availability.
Effective Asset Management: AIR supports effective asset management practices by providing a clear understanding of the information requirements throughout the asset lifecycle. This can help in implementing asset management strategies, such as risk-based maintenance, reliability-centred maintenance, or condition-based maintenance, based on accurate and comprehensive asset information. AIR can also support compliance with regulatory requirements, ESG requirements and industry standards related to information management, asset performance, and reporting.
Better Collaboration and Communication: AIR promotes better collaboration and communication among stakeholders involved in asset management, including asset owners, operators, maintenance personnel, and other relevant parties. Clear and standardised information requirements, formats, and procedures facilitate effective communication and information exchange, reducing misinterpretation or miscommunication. This can lead to improved coordination, increased productivity, and enhanced decision-making among stakeholders.
Enhanced Asset Value: AIR can contribute to the overall value of assets by providing comprehensive and accurate information that supports informed decision-making and effective asset management practices. Well-managed asset information can result in improved asset performance, reduced maintenance costs, optimised asset utilisation, and enhanced asset reliability, which can ultimately lead to increased asset value and return on investment.
OIR Deliverables
On completion the OIR process with MI, our clients receive the following deliverables:
Development of an OIR that is aligned to the corporate Asset Information Strategy and in accordance with ISO 55000 and ISO 19650.
Guidance in the definition, collection, management reporting and overall governance of the asset information.
Development of the business requirements for collecting, retaining and maintaining asset data.
Provide rules around data governance i.e., how asset data quality will be defined and what level of accuracy is expected.
Develop Asset Information Standards i.e., develop a consistent structure and format for the collection of data.
A documented OIR that will set the strategic direction for Asset Information Management
A set of OIR statements that can be directly utilised for the definition of the Asset Information Requirements (AIR)
Identification of the functional user groups of asset information their roles and responsibilities
Definition of Business and Functional Process (Workflows).
Development of a training and knowledge transfer roadmap.
AIR Deliverables
The deliverables of the Asset Information Requirements (AIR) include a set of documents, standards, and guidelines that outline the information requirements for managing assets throughout their lifecycle. The specific deliverables of this engagement include:
Asset Information Strategy: This document outlines the overall strategy and objectives for managing asset information throughout the asset lifecycle. It will include details on the purpose, scope, and goals of the AIR, as well as the roles and responsibilities of stakeholders involved in asset information management.
Information Requirements: This document specifies the types of information that are required to be collected, stored, and managed for each asset or asset class. It may include information such as asset attributes, specifications, maintenance requirements, operational procedures, and documentation standards. Information requirements are based on business needs, regulatory requirements, industry standards, and best practices.
Information Standards and Guidelines: These documents provide detailed standards and guidelines for collecting, storing, and managing asset information. They may include standards for data formats, naming conventions, documentation requirements, metadata, data quality, and data exchange protocols. Information standards and guidelines ensure consistency and accuracy in asset information management practices and facilitate effective information exchange among stakeholders.
Data Collection and Recording Procedures: These documents outline the procedures and methodologies for collecting and recording asset information. They may include details on data collection methods, data entry processes, data validation and verification, and data recording tools or systems. Data collection and recording procedures ensure that asset information is collected in a consistent and accurate manner, and that it is properly recorded for future use.
Reporting and Documentation Requirements: These documents specify the requirements for reporting and documenting asset information. They may include details on reporting formats, frequency, and content, as well as documentation requirements for different stages of the asset lifecycle, such as design, construction, operation, maintenance, and decommissioning. Reporting and documentation requirements ensure that relevant asset information is properly documented and reported to support decision-making, compliance, and accountability.
Training and Competency Requirements: These documents outline the training and competency requirements for personnel involved in asset information management. They may include details on the skills, knowledge, and qualifications needed to effectively manage asset information, as well as training programs, certifications, and competency assessments. Training and competency requirements ensure that personnel have the necessary skills and knowledge to effectively manage asset information according to the AIR.
Review and Audit Processes: These documents outline the processes for reviewing and auditing the implementation of the AIR. They may include details on the frequency, scope, and methodologies for reviewing and auditing asset information management practices, as well as corrective action processes for addressing identified issues. Review and audit processes ensure that the AIR is implemented effectively and that asset information management practices are aligned with the requirements specified in the AIR.
The specific deliverables may vary depending on business needs, requirements, and industry standards, and may be developed in consultation with relevant stakeholders to ensure alignment with organisational goals and objectives for effective asset information management.
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