"In December of 2021, we went to market to find an organisation that could assist Melbourne Polytechnic in the development of an ICT Asset Management Plan that would guide us in achieving compliance with AMAF. The team at Millennium Insights went beyond and above in developing an ICT Strategic Asset Management Plan as well as Asset Management Plans for both our Software and Hardware asset classes. We now have a strong and coherent roadmap on the processes and tools we need to implement, to not only achieve compliance, but to also improve ICT asset management across the enterprise. It was great working with a team that truly gets asset management!”
- Channa Jayasinha (Director ICT)
Background:
Melbourne Polytechnic (MP) offers the perfect combination of higher education and vocational
learning, delivered by teachers with real-world experience and expertise.
Through a network of six metropolitan campuses and a regional campus in Ararat, Melbourne
Polytechnic offers a range of degrees, certificates and diplomas across the whole higher education and vocational training spectrum.
Melbourne Polytechnic has been delivering vocational training since 1912 and is one of the
largest providers in Victoria with services offered via six campuses.
Challenges:
Melbourne Polytechnic identified the urgent need to develop an ICT Asset Management Plan (AMP) that enabled them to comply with the standards detailed in the Victorian Government Asset
Management Accountability Framework (AMAF).
The AMP needed to support and provide a “line of sight,” to Melbourne Polytechnic’s Digital and
Asset Management Strategies, Organisational Goals and Vision by providing a longer-term plan
to maintain an up-to-date ICT asset base.
They needed a partner that could provide experienced and qualified ICT asset management
services to construct an ICT Asset Management Plan and processes as instructed by the Director
of ICT.
Engagement and Outcomes:
After a thorough RFQ process Melbourne Polytechnic engaged Millennium Insights to perform
the following Asset Lifecycle Management Services:
Produce an ICT Asset Lifecycle Management Plan.
Evaluate the compliance with the Asset Management Accountability Framework
(AMAF).
Document the ICT’s Asset Lifecycle Management tracking and notification process.
Our Approach:
Reviewed the current state of IT Asset Management at Melbourne Polytechnic Assessed the maturity of ICT Asset management practices against AMAF mandatory requirements.
Conducted a GAP Analysis and developed a roadmap of recommendations required to become fully compliant with the AMAF.
The recommendations were prioritised based on the importance and capacity for change.
Delivered a Strategic Asset Management Plan coupled with individual Software and Hardware Plans in line with the current Asset Management Strategy.
The Results:
Millennium Insights delivered the following
documents that aligned to Melbourne Polytechnic’s
Digital Strategy and Vision:
An ICT Strategic Asset Management Plan (SAMP)
A Software Asset Management Plan (AMP)
A Hardware Asset Management Plan (AMP)
AMAF Material Compliance Risk Register – AICT Services 2021
Compliance Attestation Checklist
AMAF Compliance Tool – MP ICT Assessment 2021
Completed a Maturity Assessment
Conclusion:
The delivered documents inform Melbourne Polytechnic of their future Compliance
Assurance activities.
They assist Melbourne Polytechnic to measure the robustness of their processes for planning, monitoring and managing ICT assets while meeting AMAF’s mandatory requirements.
They will support future maturity assessments and ensure processes are followed and appropriate controls are in place to maintain compliance.
Finally, Melbourne Polytechnic will use the Plans to form the basis of evidence for undertaking annual attestations and developing a plan for improvement.
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