IBM Maximo has consistently been rated as the market leader in Asset Management solutions. So why do so many organisation feel that they are not getting the maximum value out of their system? In our experience the answer to this question comes down to five key factors:
Aligning Technology with the Asset Management Strategy
Often when implementing Maximo few organisations take into consideration their strategic asset management objectives. This results in ineffective capital and asset life-cycle planning. By realigning Maximo with the business objectives of the organisation silos begin to breakdown as teams begin to work towards common goals.
Organisational Agility Through Information Management
Once the strategic asset management objectives are clearly mapped into Maximo, organisations can start developing an information management model. This encompasses defining the
underlying data that is required in order to produce the reports and KPIs that will ultimately enable staff to make real-time, informed decisions about their assets.
Best Practice Business Processes
A common practice when implementing Maximo, is to map the current business process into the new system. The problem with this approach, is if the business processes you are currently using
are inefficient you are simply automating an inefficient process. Inevitably this results in excessive customisations which cause enormous headaches when upgrading or integrating with other
systems.
An Outstanding User Experience
No matter how good a system might be, it is only useful if the users use it. Often and especially in large implementations, not enough attention is paid upfront to change management. This includes getting buy in from the different user groups and providing appropriate training options for both current and any future users that come on-board.
A Flexible, Cost-Effective Licence Model
The Maximo’s licencing model can be complex and difficult to determine the most appropriate licence structure that will drive cost savings while improving deployment flexibility. Few
organisations have successfully negotiated licence arrangements that leverage their annual support and subscription fees in order to maximise value and flexibility while removing the risk of non compliance.
With over 20 years’ experience working with Maximo, our specialist consultants have helped many organisations improve the way they are using Maximo through a structured review process.
Deliverables of the Maximo Value Realisation Assessment.
Millennium Insights Maximo Review:
Step 1
Strategic Asset Management Review (3 Days)
Asset Management Overview (Operations/Finance)
Review Asset Management Plan, Policies and Procedures
Review Capital Planning Process
Review Asset Management Policy and Growth Plans
Financial Asset Management Overview (Finance Manager)
Financial Asset Accounting Objectives and Procedures
Conduct Gap Analysis and Make Recommendations
Step 2
The Information Management Review
(7 Days)
Data and Analytics Review (Systems Admin/Maximo Owner)
Review of Underlying Data (Hierarchy, Attributes and
Classification)
Review of Current Reporting Tools
Review of Top 10 Critical Reports
Review of Start Centres and KPIs for 10 Roles
Conduct Gap Analysis and Make Recommendations
Step 3
The Business Process Review (20 Days)
Functional Review (Operations/Maintenance)
Identify Roles and Responsibilities
Map Work Management Core Business Processes
Map Procurement and Inventory Management Core Business Processes
Identify Opportunities for Automation
Conduct Gap Analysis and Make Recommendations
Technical Review (Systems Admin/IT)
Review Current Architecture
Review Existing Customisations
Review Current Integrations
Review Capacity Planning and Fail-Over Capabilities
Conduct Gap Analysis and Make Recommendations
Step 4
The User Experience Review (5 Days)
Change Management and User Experience
Review Base Knowledge of Top 10 User Groups
Score User Experience Across Top 10 User Groups
Make Recommendations for UX Enhancements
Develop Training Plan to Meet Desired Outcomes
Step 5
The Licence Review (5 Days)
Explore Licence Options (IBM)
Understand Current and Future Licence Usage
Review Licence Management Practices
Explore Business as Usual Model and Costing
Put Forward Licence Options
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